As a team leader, managing multiple projects and ensuring efficient communication within a team can be challenging. However, various productivity software available can help you enhance the workflow and boost your team's productivity.
In this article, we are going to talk about the eight productivity applications that can help team leaders. So, let's get started.
8 Productive Applications Every Team Leader Should Be Aware Of
Here are the eight productive applications that every TL should use in their daily life.
RoundPie is a productivity application that helps team leaders to track their workflow using the Pomodoro technique on top of their current task management service. It’s available as a mobile download, a desktop app, and a Chrome browser extension. Along with this, team leaders can integrate this free application with any productivity apps such as Trello, Evernote, Microsoft, GitHub, Basecamp or Wunderlist, Monday, etc.
How Can this Application Be Useful for Team Leaders?
RoundPie can be a useful application in various ways.
- Time Tracking: With the help of this application, team leaders can easily manage the work time they spend to complete any task. This can help them focus on the most important tasks and improve their mental agility.
- Task Integration: The best thing about this application is it can be integrated with a wide range of different productivity apps such as Trello, Microsoft, Evernote, Basecamp, Wunderlist, Monday, etc. This allows team leaders to effortlessly link to check how much time they spend doing deep work daily.
- Distraction Blocking: This application also helps team leaders by blocking distractions coming from other apps or social media platforms, which as a result, will help them to increase their work productivity.
RoundPie is a freemium application that also offers a premium version, in which team leaders will be able to get the full experience of this management app.
Monday.com is a web-based project management and team collaboration platform that allows team leaders to organize and manage their work in a visual and intuitive way.
With the help of this application, team leaders can create custom boards that enable them to track and manage various aspects of their work, i.e., project management, task tracking, collaboration, and workflow automation.
This tool offers various automation and integration features, which allow leaders to automate repetitive tasks and connect with other tools they use daily, such as Slack, Trello, and Google Drive.
How Can This Tool Help Team Leaders?
Monday can be very helpful for team leaders in several ways, including:
- Visualize team workflows: It provides visual boards that help team leaders see the status of all ongoing projects in one place. This helps them track progress, identify bottlenecks, and ensure that projects are moving forward smoothly.
- Assign and track tasks: Leaders can quickly assign tasks to team members, set up deadlines, and check progress with the help of Monday. It helps to ensure every person is on the same page and working on the same objectives.
- Facilitate team communication: The tool also allows users to collaborate in real-time with team members and comment on tasks. By doing this, leaders can improve their communication and ensure that everyone is aware of important information.
- Integrate with other tools: Monday also provides an option where you can integrate it with other tools, like Trello, Slack, and Google Drive. With the help of this feature, team leaders can streamline their workflow. This allows them to streamline their workflow. Overall, team leaders can use Monday to manage projects more efficiently, collaborate more effectively with their teams, and achieve their goals more quickly.
Monday is a freemium tool that free users can also use with some limitations. But as a leader, you have to manage your teams, so just using it freely isn't enough. So, in that case, you can get its premium plan according to the number of your team members.
The image-to-text converter by Prepostseo can be a helpful tool for leaders to make their work easier. This tool utilizes advanced optical character recognition (OCR) technology in its algorithms, which helps it to scan the text in an image accurately.
It is a premium tool that you can also use as a free user. In its free version, you will only be allowed to upload 3 images at a time and extract text from them. But this limit will increase to 30 in the premium version of this tool.
How Can This Tool Help Team Leaders?
The image-to-text converter by Prepostseo can help team leaders in several ways, including:
- Faster data entry: With an image-to-text converter, leaders can quickly and easily convert printed or handwritten documents into editable digital text, without having to manually transcribe them. This can save a significant amount of time and effort when entering data into spreadsheets, databases, or other digital tools.
- Improved accuracy: OCR technology is very accurate, with most tools achieving accuracy rates of 95% or higher. This means that team leaders can rely on the text generated by an image-to-text extractor rather than having to double-check for errors or typos.
- Better collaboration: Converting images to editable text allows leaders to share and collaborate on documents more easily. For example, they can convert a scanned document into digital text and then share it with team members for editing, commenting, or translation.
- Enhanced accessibility: For members with visual impairments, an image-to-text converter can make documents more accessible by converting printed or handwritten text into digital text that a screen reader or other assistive technology can read.
This image-to-text converter can be a useful tool to consider for any team that works with printed or handwritten documents on a regular basis.
The image-to-text converter by Prepostseo is a freemium tool with various limitations in the free version. But if you want to get the full experience of this tool, then you can try its premium version.
Microsoft is the most popular software development company that provides several tools for leaders, writers, developers, etc. Similarly, it also provides a team management application for the leader's name, "Microsoft Teams."
You can get this application for your desktop (MacBook or Windows) and also for your mobile devices (iOS and Android). It is a collaborative platform that allows team members to communicate and work together seamlessly.
How Does This Tool Help Team Leaders?
Microsoft Teams also offers several unique features that can be beneficial for team leaders, which are:
- Improved communication: Leaders can connect with their team members in real time via chat and audio calls with Microsoft Teams. They can also schedule meetings with their virtual members, making it simpler to keep connected and informed.
- Collaboration: It also serves as a platform for team members to work on projects and tasks together. Team leaders can set up channels for various projects, assign tasks, and track progress. It also enables employees to collaborate on projects and exchange data quickly.
- Centralized access to information: This collaboration tool provides a single platform for team members to view all essential project-related data. They can also organize and store important documents, files, and data in one place.
- Integration with other tools: Team leaders can also use it with other Microsoft applications like SharePoint, OneNote, and Planner to make project and task management easier.
- Improved productivity: By providing a platform for seamless communication and collaboration, Microsoft Teams can help leaders improve team productivity and efficiency. It can save their time and effort by streamlining communication and collaboration processes.
So, this is why leaders should use Microsoft Teams in their work.
Microsoft Teams is a freemium tool that you can also use as a free user, but if you want to get the full experience, then you can get their premium version. In its premium version, you will also be able to get access to other Microsoft tools.
Todoist is a well-known task management and productivity app that assists team leaders in staying organized and on top of their assignments and projects. Todoist's fundamental functionality is the ability to build to-do lists and arrange them by project, label, or priority. Users may create reminders, add due dates, and track their progress as they accomplish assignments.
Todoist is accessible as both a web application and a native application for various platforms, including iOS, Android, Windows, and macOS. It also provides extensions and plugins for well-known web browsers like Chrome and Firefox.
How Does This Tool Help Team Leaders?
For team leaders, Todoist can be particularly helpful in several ways:
- Task delegation: With Todoist, team leaders can easily assign tasks to team members and track their progress. This can help ensure that everyone is clear on their responsibilities and that tasks are completed on time.
- Project management: This application allows leaders to organize tasks by project, set milestones, and track progress. This can help teams focus on their goals and ensure that projects are completed on time and within budget.
- Collaboration: Its collaboration features allow team members to communicate and share information on tasks and projects. This can help improve teamwork, streamline communication, and reduce the likelihood of misunderstandings or errors.
- Time management: It also works as reminders and recurring tasks and can help leaders and team members stay on top of their deadlines and manage their workload more effectively.
So, this is how Todoist can help leaders make their lives easier and more reliable.
Todoist is a freemium tool, you can also use this application for free, but if you want to increase its limits, then you can try its premium version, which is quite cheaper than other similar applications.
Zoom is one of the leading web-based video communication apps. Team leaders can use this application to communicate with their team members from anywhere.
How Does This Tool Help Team Leaders?
This video-calling software can be easily accessible on any device and system. Along with this, you can also get their Chrome extensions.
Zoom app can help team leaders in different ways. Some of them are:
- Increased productivity: Zoom helps to increase productivity by reducing the need for travel, allowing teams to work remotely, and providing easy access to meetings.
- Collaboration: Zoom allows team members to collaborate on projects and share screens, making it easy to work together on tasks.
- Record meetings: Zoom allows leaders to record meetings, which can be useful for reviewing discussions or sharing with team members who were unable to attend.
- Cost-effective: Zoom is a cost-effective solution for team leaders as it eliminates the need for expensive travel or in-person meetings. Overall, Zoom is an excellent tool for leaders to communicate, collaborate and increase productivity.
Zoom is available for free, but if, as a team leader, you have a large number of team members, then you might need its premium version to increase your limits and be able to connect with all of your members.
Slack is a cloud-based instant messaging application for team communication and teamwork (similar to Discord). It allows participants to connect in real-time using text, audio, and video chat, exchange files, and collaborate on projects.
How Does This Application Helps Team Leaders?
This messaging application can help team leaders in several ways:
- Improves team communication: It provides a platform where teams are able to communicate and collaborate on projects with other members. In this way, leaders ensure that all members are on the same page and information is shared effectively and efficiently with them.
- Increases productivity: The main useful purpose of Slack is it helps everyone, whether team leader or member, it helps to increase their work productivity. Its features, like integrations with other platforms, help to work more efficiently and get things done faster. This can help leaders who want to ensure that deadlines are met and that projects are completed on time.
- Facilitates remote work: Another useful feature of Slack is it also allows team members to work remotely, in simple words, work from anywhere. TLs can use this application to stay in touch with their members and make sure that everyone is working together.
- Provides valuable insights: This feature provides valuable insights into team performance, communication patterns, and productivity. This helps them to identify areas for improvement and make data-driven decisions.
Slack is also a freemium messaging desktop and mobile application that you can also use for free. But if you want to get the full experience of this app, then you have to get their premium version, which comes in different price variants.
Last but not least app on our list is Asana. It is an online web-based project management application that is specifically designed for those who need help organizing teams and managing their tasks and workflows. Along with this, it is not only used for organization and management but also team leaders can track their progress in real-time by Asana.
How Can this Application Be Useful for Team Leaders?
Some of the ways Asana can help team leaders include:
- Task assignment: The main feature of Asana is it allows to create and assign tasks to team members. This ensures that everyone knows what they are responsible for and helps to avoid confusion.
- Progress tracking: Asana provides real-time progress tracking, so leaders can see how their team members are progressing with their assigned tasks. This allows team leaders to quickly identify any issues or roadblocks that may be impacting progress.
- Time management: Its time tracking feature allows tracking how much time team members are spending on each task. This can help them to better manage their team's workload and identify any inefficiencies.
- Reporting: This application also provides detailed reports on team performance and progress, which can help leaders to identify areas for improvement and make data-driven decisions.
This application is also available for free, but some of its specific features are only accessible after purchasing its premium plan.
Draftable is a web-based tool primarily focused on legal document comparison, making it indispensable for professionals dealing with numerous documents that require meticulous scrutiny. With Draftable, professionals can seamlessly compare different versions of their documents, be it PDFs, Word files, or others. This comparison is visual and intuitive, giving a clear picture of what changes have been made.
This tool comes packed with features tailored for those in industries like law and finance. Not only does it highlight differences between versions, but it also ensures that no detail, no matter how minute, is overlooked.
How Can This Tool Help Professionals?
Draftable can be incredibly beneficial in several scenarios:
- Detects changes effortlessly: Draftable provides a visual comparison that showcases differences between two documents clearly. This is particularly useful when dealing with complex legal document comparison, where precision is paramount.
- Boost productivity: By automating the comparison process, professionals can save valuable time and reduce the chances of human error.
- Secure and confidential: Draftable understands the importance of sensitive information, especially in legal contexts. As a result, they prioritize user security, ensuring that your documents remain confidential.
- Integrate with other tools: While Draftable stands powerful on its own, it can be integrated with other tools and platforms to provide a more holistic solution for professionals.
In essence, Draftable is not just about comparing documents but ensuring accuracy, reliability, and efficiency in the process. It's a must-have for anyone dealing with legal document comparisons or any situation where document precision is critical.
Draftable operates on a tiered pricing model, catering to individual professionals and larger organizations alike. While they offer a free version with basic features, to truly unlock its potential, especially for team-based tasks, considering their premium plans is advisable.
The above-mentioned apps play an important role in the life of a team leader, like managing teams, task progress, meetings, and also in tracking time. The good thing about these apps is team leaders don’t have to pay any cost to get access to it. They can use them for free. But, in some apps there is a premium version available in which team leaders can use it without any restrictions.
Take your productivity to the next level!
About the author:
Annie Moore is a writer who has written blogs about business, SEO, education, and technology. She is a prepared digital marketer with over 5 years of marketing experience and has led the way in digital marketing Strategies with many organizations and high-quality brands to generate more revenue through web-based promotional systems and implementation has been compiled.
What would you like to know, and what would be the best way to share this information with you? What are the best tips & tricks, what workaround do you use? We'd really appreciate your insight on these ones to make our integrations better, more productive, and much more efficient. Comments, tweets are always welcome.